Help with your tax return: childminders

Tax, self-assessment and returns can be a daunting process, but don’t panic! We’ve got everything you need in this Self Assessment Tax Return survival guide for childminders.

Click the links below to jump to the resources you’d like to learn more about:

> Self-employed childminders

> Free online training: tax help (members)

> PACEY products to help with your tax return

> Direct support visits

> Free resources (members)

> How-to videos: HMRC

> Other live and pre-recorded HMRC webinars

Self-employed childminders

Many childminders are self-employed and run their own business. This means it’s your responsibility to keep financial records and complete your own tax returns. This is known as self-assessment and is a legal requirement. There’s a £100 penalty if you don’t submit your tax return on time, with further penalties if the tax return is submitted more than three months late.

Need some help? Check out the different options below:

Free online training to help with tax and national insurance

Struggling with tax, business records and expenses? HMRC and PACEY have joined together to provide our members with a free online training course that will help build your confidence and guide you through, explaining everything in a simple and easy to understand way.

PACEY products to help self-employed childminders

Kinderly is the award-winning early years education app for recording and sharing children's early learning journeys. Using Kinderly will cut down on the amount of time spent on paperwork, giving you more time to spend with the children and reducing those printing costs!

Kinderly’s new easy to use integrated Accounting and Invoicing package gives you the ability to track your expenditure and income, providing at-a-glance information for all your financial management needs. Plus, there's a discount for PACEY members.

Building your childminding business

This book on building your childminding business is packed full of useful information and guidance for your childminding business. It has 60 full colour pages and is handbag sized - a brilliant support to assist with financial planning.

  • 60 full colour pages
  • Handbag sized
  • Great for financial planning
  • Easy reference guide

Accounts Book

Once you’ve registered as self-employed, you’ll be expected to start keeping records of your income and expenditure. The PACEY Accounts Book has been specially designed to make your record keeping easier. It includes a guide to calculating childminding expenses and is suitable for submission to HMRC.

  • 50% OFF for PACEY members!

Childminders’ receipt book

If you’re a childminder, you should keep a record of any money received for your work. This 50-page carbon copy receipt book can help you and the parents you work with keep track of the payments made to you.

  • 38% OFF as a PACEY member

Admin Pack – member exclusive

PACEY members can access this exclusive admin pack bundle that gives you everything you need to organise your childminding business. Each pack includes:

  • Accounts book
  • Attendance Register
  • Journal
  • Receipt book
  • Save 15% compared to buying the products separately!

Attendance register

This attendance register is a great business tool and allows you to keep an accurate record of attendance of the children in your care. This helps you compare against your financial records and to help you calculate your costs and working hours. 

50% OFF for PACEY members

Direct support visits

PACEY are now offering the opportunity for members and non members to purchase a Direct Support Visit to their childcare setting. The visit will be carried out by a PACEY Associate and can help you run your childcare business.

We don’t claim to be tax return experts, however our PACEY Associates do have a vast range of experience and knowledge in early years and childminding. They can support and advise you on the best practice for running your business and organising your finances ready for filling in your tax return with ease.

It will comprise of a one off two to three hour visit to your setting where an individualised action plan will be jointly drawn up to identify targets and next steps.

Free resources for members

Business basics

Want to get the lowdown on the business side of being a registered childminder in England and Wales? Download our free business basics guide.

This guide gives you loads of useful information on the financial side of things including how much tax and national insurance you’ll need to pay, tips on how to keep track of your income and expenses and exactly what you need to record.

Useful links from HMRC

The HMRC website has loads of useful resources to help you with your self-employment as a childcare professional. We’ve put together all the really helpful links that direct you to factsheets, videos and webinars in one place.

National Insurance

What are the rules about National Insurance and what does it mean for me as a childcarer? We answer all your questions about National Insurance in our handy factsheet.

How-to videos from HMRC

HMRC has published YouTube videos that you might find helpful. Visit their YouTube Channel to see useful videos.

Other live and pre-recorded webinars for self-employed people

Or perhaps take part in a live (or view a pre-recorded) webinar for the self employed.

We hope you found this survival guide helpful and can now complete your tax return with confidence. If you have any more questions let us know by emailing