Managing your setting

Managing the new normal as you reopen your setting can seem overwhelming. So we've created downloadable support and advice tackling key topics including dealing with symptoms and illness, hygiene in your setting, drop offs and pick ups and social distancing. We have also shared relevant information about the temporary changes to the EYFS in England and the National Minimum Standards in Wales.

Don't forget to take a look at our Coronavirus FAQs for further support.

Symptoms and illness

It is important to minimise the risk of infection as you start to open and take steps to help keep your setting as safe as possible. Members can download the full advice poster here. Not a member? Join now.

  • Make sure you know the coronavirus symptoms.
  • Consider what to do if a child or member of staff develops symptoms on arrival at the setting.
  • Consider what to do if a child or member of staff develops symptoms while at the setting.
  • Consider what to do if you or a member of your household develop suspected symptoms.
  • Take steps to manage anxiety surrounding symptoms and illnesses.

Useful links and support:

We also now have two free downloadable charts to follow when addressing the process if you, a child or staff member at your setting has symptoms. Click the image or text below to download the relevant flowchart.

Please note the revised flowcharts below reflect the revised self-isolation period confirmed by Welsh Government from the 10 December 2020 and by UK government for England from 14 December 2020.

1. Does a child or staff member at your setting have Covid-19 symptoms? Department for Education also have an action list of 'What to do if a child is displaying symptoms of coronavirus (COVID-19)'.*

*England only – when downloading these flowcharts, please also be aware of guidance 3.8 regarding vaccinations and teething in the early years actions guidance here.

2. Do you (a childminder) or a member of your household have Covid-19 symptoms?


Throughout the Coronavirus outbreak, hygiene has been at the top of the list of measures to prevent the spread of infection. Members can download the full advice poster here. Not a member? Join now.

  • Ensure thorough and regular handwashing
  • Support children to develop and maintain good hygiene habits
  • Implement a detailed new cleaning routine at your setting
  • Consider how you will limit the use of resources
  • Make a detailed list of equipment to purchase before you re-open

Useful links and support:

Drop offs and pick ups

Children arriving and leaving presents an increased for the virus to potentially come into your setting. Take a look at our top tips below. Members can download the full poster here. Not a member? Join now.

  • Remind families that only symptom-free parents/carers can drop off or pick up
  • Practice social distancing with parents
  • Consider staggered drop offs
  • Consider how families arrive at your setting 
  • Key an eye out for symptoms in children and staff
  • Make sure hygiene starts at the doorstep

The information and supporting transition form developed for use in Wales by PACEY Cymru is helpful to support settling children in who are new to the setting or returning after a long period of time. This can be found in the Spotlight on Transitions.

Useful links and support:

Social distancing

This is probably one of the more difficult measures to implement, but practitioners need to think about simple and practical measures they can implement into their setting to support social distancing. Members can download the full poster here. Not a member? Join now.

  • Judge when social distancing is appropriate
  • Keep small groups separate
  • Explain social distancing through games and activities
  • Temper social distancing with a responsive approach
  • Maintain social distancing for staff, too

Useful links and support:

EYFS adjustments - England only

Several temporary adjustments have been made to the Early Years Foundation Stage (EYFS) Framework in England, to support childcare providers to reopen their settings, when it is safe to do so. Read the full guidance on the changes from the government but do make sure you are aware of the following. Detailed checklist for members coming soon. Not a member? Join now.

  • The number of fully qualified staff required to meet your ratios
  • The number of staff who hold a full Paediatric First Aid certificate (doesn't include childminders)
  • There is no requirement for the progress check at age 2 or the EYFS Profile this year.

Useful links and support:

In our childcare setting...

We know that there are a number of anxious parents who aren't sure whether to allow their children back into their setting, or who worry about them while they are there. To help practitioners reassure parents, we have created 30 graphics exclusively for PACEY members that you can share with your families or display in your setting, to let them know what you're doing every day to make sure your setting is a safe environment. 

Not all graphics will be suitable for your setting, but you can download all 30 graphics now and just use the ones that are most relevant. 

Not a member? Join now. ​ 

National Minimum Standards relaxations - Wales only

The Welsh Government is allowing for the temporary relaxation of  some of the requirements in the National Minimum Standards for Regulated Childcare.  This will support settings to re-open. You will need to read the detailed information to support you with making decisions and what you need to do but the key points include:

  • The ratios within childminding settings
  • The ratios within full day care settings
  • Supernumerary staffing in day care settings
  • Staff qualifications and DBS checks