Group setting cost calculator

Group costs calculator

This calculator will help you to understand the cost of delivering your childcare service.

Please remember that this cost calculator can only ever provide a snapshot of your potential costs.

Before you start the calculator you will need to know the annual costs of delivering your service e.g. premises, staff, consumables. Enter figures as numbers without spaces or punctuation, for example, 15000. Please note, you must have a figure in every box for the calculation to work. If you have no costs attached to a specific element please ensure you enter 0.

Step 1. First you’ll need to establish your outgoings so you can see how much it costs to run your childcare setting every year.

Please enter your annual costs below. If you are a new business you can enter estimated costs.

Premises expenses

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Total premises cost {{TotalPremisesCost() | currency : '£'}}
{{totalPrice()}}
{{check()}}

Staff costs

Please enter the gross annual costs of all the members of staff at the setting.

You can leave blank any roles you don’t have. If you have more than one person in a role, for example, two room leaders, you can either combine their gross annual costs to give one figure, or enter each member of staff as a separate record below using the “Add Record” option.

The cost of a role should include the employer’s national insurance and pension contributions as well as the staff member’s gross salary.

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Total staff cost {{TotalStaffCost() | currency : '£'}}
{{totalPrice1()}}
{{check2()}}

Regulatory expenses

Please enter the annual costs for the following items

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Total Regulatory expenses {{TotalRegulatoryCost() | currency : '£'}}
{{totalPrice2()}}
{{check3()}}

Training costs

Please add in your annual training costs

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Total training cost {{TotalTrainingCost() | currency : '£'}}

{{totalPrice3()}}
{{check4()}}

Relevant subscription fees

Please enter the annual costs for the following items

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Total subscription fees {{TotalSubscriptionCost() | currency : '£'}}
Total Price: {{totalPrice4()}}
{{check5()}}

Consumables

Please enter your annual costs for the following items

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Total consumables {{TotalconsumablesCost() | currency : '£'}}
{{check6()}}
Total Price: {{totalPrice5()}}

Resources

Please enter your annual costs for the following items.

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Total resources cost {{TotalResourcesCost() | currency : '£'}}
{{totalPrice6()}}
{{check7()}}

Other costs not otherwise covered

Please enter an annual cost.

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Total other cost {{TotalOtherCost()| currency : '£'}}
{{totalPrice7()}}
Premises expenses
Rent mortgage per month £{{$parent.RentMortgage}}
Buildings and contents insurance £{{$parent.Insurance}}
Maintenance costs per year £{{$parent.MaintenanceYear}}
Gas £{{$parent.GasYear}}
Electricity £{{$parent.ElectricityYear}}
Water £{{$parent.WaterYear}}
Council tax £{{$parent.CounciltaxYear}}
Business rates £{{$parent.BusinessratesYear}}
Telephone/broadband costs £{{$parent.TelephoneBroadbandYear}}
{{item.Name}} £{{item.Price}}
Total: £{{TotalPremisesCost()}}
Staff costs annual expenses
Setting manager £{{$parent.SttingManager}}
Setting/staff administrator £{{$parent.SettingAdmin}}
Room leader £{{$parent.RoomLeader}}
Childcare worker £{{$parent.ChildcareWorker}}
Childcare apprentice £{{$parent.Chidcareapprentice}}
Cook/chef £{{$parent.Cook}}
SENCO £{{$parent.Senco}}
Cleaner £{{$parent.Cleaner}}
{{item1.Name}} £{{item1.Price}}
Total: £{{TotalStaffCost()}}
Regulatory expenses
Professional body membership £{{$parent.Membership}}
Ofsted registration fee £{{$parent.ofstedfee}}
ICO registration fee £{{$parent.Icofee}}
DBS checks for all staff, plus update service subscription. £{{$parent.DBSfee}}
Public and employer’s liability insurance £{{$parent.PLI}}
Vehicle costs. Please include insurance , tax , MOT ,Maintenance and service , Running costs £{{$parent.Vehicle}}
{{item2.Name}} £{{item2.Price}}
Total: £{{TotalRegulatoryCost()}}
Training costs
First aid training £{{$parent.FirsAidTr}}
Safeguarding training £{{$parent.Safeguarding}}
Food safety training £{{$parent.FoodTraining}}
{{item3.Name}} £{{item3.Price}}
Total: £{{TotalTrainingCost()}}
Relevant subscription fees
Professional magazine subscriptions £{{$parent.Magazinecost}}
Software subscriptions e.g. Kinderly £{{$parent.Software}}
{{item4.Name}} £{{item4.Price}}
Total: £{{TotalSubscriptionCost()}}
Consumables
Cleaning materials £{{$parent.CleaningMonth}}
Food and drink £{{$parent.FoodMonth}}
Nappies and wipes £{{$parent.NappyMonth}}
First aid supplies £{{$parent.FirstAidMonth}}
Stationery costs e.g. printer ink and paper; laminating pouches £{{$parent.StationaryMonth}}
{{item5.Name}} £{{item5.Price}}
Total: £{{TotalconsumablesCost()}}
Resources
Toys £{{$parent.Toys}}
Arts and craft materials £{{$parent.Art}}
Car seats £{{$parent.Carseat}}
Furniture £{{$parent.Furniture}}
Office equipment e.g. laptop, printer, photocopier, phones £{{$parent.Office}}
Outings £{{$parent.Outings}}
Visiting teachers/clubs/instructors £{{$parent.Visiting}}
{{item6.Name}} £{{item6.Price}}
Total: £{{TotalResourcesCost()}}
Other costs not otherwise covered here annual cost.
{{item7.Name}} £{{item7.Price}}
Total: £{{TotalOtherCost()}}
Total for all expenses : £{{TotalAllCost()}}



Previous

The total of these expenses is {{$parent.costPerYear | currency : '£'}} per year


Is this figure different from what you were expecting? Click “Previous” to go back and check that the costs you have entered are correct.




{{$parent.text}} {{$parent.costPerWeek2 | currency : '£'}}

{{$parent.text2}} {{$parent.costPerHour | currency : '£'}}


Step 2: Use this step to see what your current situation is or to add the potential numbers.

Please note, a "childcare place" may be used in one day by more than one child, depending on their childcare pattern. The calculations are based on the number of places, not the number of children attending.


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Based on the figures you have supplied:

Cost to run setting per year {{$parent.costPerYear9 | currency : '£'}}
i Cost to run setting per week {{$parent.costPerWeekH | currency : '£'}}
i Cost to run setting per hour {{$parent.costPerHour2 | currency : '£'}}

i Cost per place per week {{$parent.costPerweekPerchild | currency : '£'}}
i Cost per place per hour {{$parent.costperhourperchild | currency : '£'}}

Based on the rate you charge and Local authority (if any) your income from all places

i Your total yearly income {{$parent.incomforyear | currency : '£'}}
i Your total weekly income {{$parent.incomefromyouandlocal | currency : '£'}}
i Your total hourly income {{$parent.incomefromyouandlocalhour | currency : '£'}}

Your total {{$parent.LP}}

i Per year {{$parent.profitperyear | currency : '£'}}
i Per week {{$parent.profit | currency : '£'}}
i Per hour {{$parent.profithour | currency : '£'}}


With thanks to early years providers in Merton, Sutton and Wandsworth for their help in the development of this tool.

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