Step 1. First you’ll need to establish your outgoings so you can see how much it costs to run your childcare setting every year.

Please enter your annual costs below. If you are a new business you can enter estimated costs.

Staff costs

Please enter the gross annual costs of all the members of staff at the setting.

You can leave blank any roles you don’t have. If you have more than one person in a role, for example, two room leaders, you can either combine their gross annual costs to give one figure, or enter each member of staff as a separate record below using the “Add Record” option.

The cost of a role should include the employer’s national insurance and pension contributions as well as the staff member’s gross salary.

Regulatory expenses

Please enter the annual costs for the following items

{{totalPrice3()}}

Total Price: {{totalPrice4()}}

Total Price: {{totalPrice5()}}

{{totalPrice6()}}

{{totalPrice7()}}

This calculator will help you to understand the cost of delivering your childcare service.

Please remember that this cost calculator can only ever provide a snapshot of your potential costs.

Premises expenses
Rent mortgage per month	£{{$parent.RentMortgage}}
Buildings and contents insurance	£{{$parent.Insurance}}
Maintenance costs per year	£{{$parent.MaintenanceYear}}
Gas	£{{$parent.GasYear}}
Electricity	£{{$parent.ElectricityYear}}
Water	£{{$parent.WaterYear}}
Council tax	£{{$parent.CounciltaxYear}}
Business rates	£{{$parent.BusinessratesYear}}
Telephone/broadband costs	£{{$parent.TelephoneBroadbandYear}}
{{item.Name}}	£{{item.Price}}
	Total: {{TotalPremisesCost() | currency : '£'}}
Staff costs annual expenses
Setting manager	£{{$parent.SttingManager}}
Setting/staff administrator	£{{$parent.SettingAdmin}}
Room leader	£{{$parent.RoomLeader}}
Childcare worker	£{{$parent.ChildcareWorker}}
Childcare apprentice	£{{$parent.Chidcareapprentice}}
Cook/chef	£{{$parent.Cook}}
SENCO	£{{$parent.Senco}}
Cleaner	£{{$parent.Cleaner}}
{{item1.Name}}	£{{item1.Price}}
	Total: {{TotalStaffCost()|currency : '£' }}
Regulatory expenses
Professional body membership	£{{$parent.Membership}}
Ofsted registration fee	£{{$parent.ofstedfee}}
ICO registration fee	£{{$parent.Icofee}}
DBS checks for all staff, plus update service subscription.	£{{$parent.DBSfee}}
Public and employer’s liability insurance	£{{$parent.PLI}}
Vehicle costs. Please include insurance Tax, MOT , Maintenance and service , Running costs	£{{$parent.Vehicle}}
{{item2.Name}}	£{{item2.Price}}
	Total: {{TotalRegulatoryCost() | currency : '£'}}
Training costs
First aid training	£{{$parent.FirsAidTr}}
Safeguarding training	£{{$parent.Safeguarding}}
Food safety training	£{{$parent.FoodTraining}}
{{item3.Name}}	£{{item3.Price}}
	Total: {{TotalTrainingCost() | currency : '£'}}
Relevant subscription fees
Professional magazine subscriptions	£{{$parent.Magazinecost}}
Software subscriptions e.g. Kinderly	£{{$parent.Software}}
{{item4.Name}}	£{{item4.Price}}
	Total: {{TotalSubscriptionCost()| currency : '£' }}
Consumables
Cleaning materials	£{{$parent.CleaningMonth}}
Food and drink	£{{$parent.FoodMonth}}
Nappies and wipes	£{{$parent.NappyMonth}}
First aid supplies	£{{$parent.FirstAidMonth}}
Stationery costs e.g. printer ink and paper; laminating pouches	£{{$parent.StationaryMonth}}
{{item5.Name}}	£{{item5.Price}}
	Total: {{TotalconsumablesCost() | currency : '£'}}
Resources
Toys	£{{$parent.Toys}}
Arts and craft materials	£{{$parent.Art}}
Car seats	£{{$parent.Carseat}}
Furniture	£{{$parent.Furniture}}
Office equipment e.g. laptop, printer, photocopier, phones	£{{$parent.Office}}
Outings	£{{$parent.Outings}}
Visiting teachers/clubs/instructors	£{{$parent.Visiting}}
{{item6.Name}}	£{{item6.Price}}
	Total: {{TotalResourcesCost() | currency : '£'}}
Other costs not otherwise covered here
{{item7.Name}}	£{{item7.Price}}
	Total: {{TotalOtherCost() | currency : '£'}}
	Total for all expenses: {{TotalAllCost() | currency : '£'}}

Total number of weeks your setting is open per year	{{$parent.Numberweeksyear}}
Total number of hours your setting is open per week	{{$parent.NumberHours}}

Please note, a "childcare place" may be used in one day by more than one child, depending on their childcare pattern.
The calculations are based on the number of places, not the number of children attending.

How many childcare places do/can you offer (total)?	{{$parent.maxChildrenCaredFor}}
How many of these are the 15 hours universal early entitlement for 2-year-olds ?	{{$parent.maxChildrenCaredFor15free}}
How How many of these childcare places are 15 hours for 3- and 4-year-olds (please include both universal entitlement places and extended hours places)?	{{$parent.maxChildrenCaredFor15free}}
How many of these childcare places are 30 hours for 3- and 4-year-olds (combined universal and extended hours)?	{{$parent.maxChildrenCaredFor30free}}
What is the hourly rate per funded 2-year-old place your local authority pays you?	£ {{$parent.Localpayhour}}
What is the hourly rate per funded 3- and 4-year-olds place your local authority pays you?	£ {{$parent.Localpayhour3}}
What is the average hourly rate for a childcare place not funded by the LA?	£ {{$parent.Chargehour}}

Based on the figures you have supplied :

Cost to run setting per year	{{$parent.costPerYear9 | currency : '£'}}
Cost to run setting per week	{{$parent.costPerWeekH | currency : '£'}}
	£{{$parent.costPerYear}} ÷ {{$parent.Numberweeksyear}} = £{{$parent.costPerWeekH}}
Cost to run setting per hour	{{$parent.costPerHour2 | currency : '£'}}
	£{{$parent.costPerWeekH}} ÷ {{$parent.NumberHours}} = £{{$parent.costPerHour2}}
Cost per place per week	{{$parent.costPerweekPerchild | currency : '£'}}
	£{{$parent.costPerWeekH}} ÷{{$parent.maxChildrenCaredFor}} = £{{$parent.costPerweekPerchild}}
Cost per place per hour	{{$parent.costperhourperchild | currency : '£'}}
	£{{$parent.costPerWeekH}} ÷{{$parent.NumberHours}} ÷{{$parent.maxChildrenCaredFor}} = £{{$parent.costperhourperchild}}

Based on the rate you charge and Local authority (if any) your income from all places

Your total yearly income	{{$parent.incomforyear | currency : '£'}}
	{{$parent.childrenwithoutfreehours}} × £{{$parent.Chargehour}} × {{$parent.NumberHours}} = £{{$parent.incomefromyouN}} {{$parent.maxChildrenCaredFor15free}} × £{{$parent.Localpayhour}} × 15 = £{{$parent.incomefromlocal15week}} {{$parent.maxChildrenCaredFor15free3}} × £{{$parent.Localpayhour3}} × 15 = £{{$parent.incomefromlocal15week3}} {{$parent.maxChildrenCaredFor30free}} × £{{$parent.Localpayhour3}} × 30 = £{{$parent.incomefromlocal30week}} £{{$parent.incomefromyouN}} + £{{$parent.incomefromlocal15week}} + £{{$parent.incomefromlocal15week3}} + £{{$parent.incomefromlocal30week}} = £{{$parent.incomefromyouandlocal}} £{{$parent.incomefromyouandlocal}} ×{{$parent.Numberweeksyear}} = £{{$parent.incomforyear}}
Your total weekly income	{{$parent.incomefromyouandlocal | currency : '£'}}
	{{$parent.childrenwithoutfreehours}} × £{{$parent.Chargehour}} × {{$parent.NumberHours}} = £{{$parent.incomefromyouN}} {{$parent.maxChildrenCaredFor15free}} × £{{$parent.Localpayhour}} × 15 = £{{$parent.incomefromlocal15week}} {{$parent.maxChildrenCaredFor15free3}} × £{{$parent.Localpayhour3}} × 15 = £{{$parent.incomefromlocal15week3}} {{$parent.maxChildrenCaredFor30free}} × £{{$parent.Localpayhour3}} × 30 = £{{$parent.incomefromlocal30week}} £{{$parent.incomefromyouN}} + £{{$parent.incomefromlocal15week}} + £{{$parent.incomefromlocal15week3}} + £{{$parent.incomefromlocal30week}} = £{{$parent.incomefromyouandlocal}}
Your total hourly income	{{$parent.incomefromyouandlocalhour | currency : '£'}}
	{{$parent.childrenwithoutfreehours}} × £{{$parent.Chargehour}} = £{{$parent.incomefromyouhoure}} {{$parent.maxChildrenCaredFor15free}} × £ {{$parent.Localpayhour}} = £{{$parent.localchildren15y2}} {{$parent.localchildren3}} × £{{$parent.Localpayhour3}} = £{{$parent.localchildreny3}} £{{$parent.incomefromyouhoure}} + £{{$parent.localchildren15y2}} + £{{$parent.localchildreny3}} = £{{$parent.incomefromyouandlocalhour}}
Your total	{{$parent.LP}}
Per year	{{$parent.profitperyear | currency : '£'}}
	£{{$parent.incomforyear}} - £{{$parent.costPerYear9}} = £{{$parent.profitperyear}}
Per week	{{$parent.profit | currency : '£'}}
	£{{$parent.incomefromyouandlocal}} - £{{$parent.costPerWeekH}} = £{{$parent.profit }}
Per hour	{{$parent.profithour | currency : '£'}}
	£{{$parent.incomefromyouandlocalhour}} - £{{$parent.costallchildrenperhour}} = £{{$parent.profithour }}